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[RC] Agenda for the AERC BoD Conf Call of 04/02/07 - Michael Maul*AGENDA**AERC BOD Conference Call 4/2/07, 6 p.m. PST * * * *Housekeeping:* * *Excusals ? none received as of 3/20/07 Approval of February 22, 24, and 25, 2007 minutes Acceptance of committee reports: Trails Committee Veterinary Committee *Old business:* Report on progress of the write-up of the drug rule ? John Parke Report on progress with the new Canadian organization ? Mike Tomlinson Insurance update regarding early commitment to Equisure for release of add?l insureds for AERC?s December and January rides ? Roger Taylor Santa Fe Trail ride update ? Roger Taylor *New business:* * *Motion from the Trails Committee regarding a Fort Stanton Trails Grant ? motion is below. Proposed committee structure report ? Connie Caudill *Adjourn: * *_COMMITTEE REPORTS_*: *Trails Committee* *Sarah Engsberg, Chair* *3/20/07* *We have our May Endurance news article highlighting the Equipment class phase of the Trail Master program, in final proofreading and a group cued up for the June EN which will deal with Grants past and current as well as outline a system for people to follow when sending in a grant request.*** * * *Trail Master and State Trail Advocate relations : We are identifying State Trail Advocates for states without, eliminating those who no longer want to participate and recruiting new members. We should have a complete list soon. We will submit the list to the board as soon as we have it.*** *We are formulating a questionnaire to use when contacting our Trail Master graduates to determine what they have accomplished since taking the course. We will be looking for feedback to find what parts of the course worked well for them and review comments for improvement or changes.*** * * *Grants : We are excited to present the Fort Stanton Grant request. We have two other grants we are reviewing and plan to have them ready to be presented to the board for the May conference call.*** *We are formulating a standardized form for people to fill out to help facilitate the grants process.** * * * * * * * *Veterinary Committee Report* *Submitted by Duane Barnett DVM* *Drug Testing Subcommittee Chair* *3/13/07* *In the next couple of months the drug testing for the 2007 season will underway. I have a few rides lined up to be tested in April and May with more to come. Look for some of the "high profile" rides to be on the list. * *We will be trying to test 3-4 rides per region excluding the West and Pacific South. * * * *The drug rule revision is coming along well. AERC will owe a huge thanks to Melissa and John for heading up this project. In working on this revision it has come to light that the current lab we are using is not the one we want to use in the future. (technology, among other things, is a concern) We will be looking into other labs and at some point bring a recommendation to the board to change labs. We feel that it may not be wise to change labs until we have the new rule finished but stay tuned for updates (other labs may charge more (or less) than we are currently used to so this could be an issue as well. )* * * *We will also continue to pursue possibly turning the testing over to USEF. This may eliminate liability with the testers and chain of custody issues. Remember however that it is still be our rule therefore we would still have the problem of interpreting it and enforcing it. Money may become an issue here as well. * * * *AERC Board of Directors* *MOTION PROPOSAL* *Motion Name: Fort Stanton V Trails Grant* *Proposing Committee: Trails Committee* * * *Date of Motion *(Date to be presented to BOD): April 2, 2007 *Classification of Motion Request* (new, change, add, delete, by-law, rule, policy): new *Proposed Motion* (use exact wording): The Trails committee moves that a trails grant of $1,500 be approved as the AERC match for an RV dump station at Fort Stanton. The funds to come from the Trails contribution account. *Background, analysis and benefit* (describe the problem this motion is solving): This is part of AERC continued participation in the joint AERC/BLM multipurpose recreation site at Fort Stanton. *Budget effect/impact *(Attach spreadsheet if appropriate); No impact to the general fund. This will be funded from Trails contributions. *Benefit and/or Impact to Membership and/or the AERC Organization: A site for endurance rides. But more important our continued good BLM relations. * *Impact on AERC Office *(Work load, budget):minimal, paying invoices *Committees consulted and/or affected: Trails * *Implementation plan *(Schedule, resources, financial): Tank is on site and project should be completed by the end of April.** *Supporting materials *(List of any other documents and/or spreadsheets): Attached project decription. *Supporting approvals* (proposing committee, participating committees): trails committee approval. *_February 22, 24 and 25, 2007 Minutes:_* * * *GENERAL SESSION MEETING* *Saturday February 24, 2007* *John Ascuaga?s Nugget Hotel/Casino* * * *President Stagg Newman called the general session meeting of the membership to order at 1:40 p.m. Also present: Mike Maul, Nick Warhol, Patti Pizzo, Mike Jaffe, Connie Caudill, Jan Stevens, Joe Long, Stan Eichelberger, Gail Williams, Terry Woolley Howe, John Parke, Susan Kasemeyer, Roger Taylor, Jerry Fruth, Laura Hayes, Robert Ribley, Mike Tomlinson, Joyce Mocilan, Barry Waitte, Jennifer Nice, Joe Schoech, Jeff Trinkle, and Tom Dean.* * * *President Newman welcomed the members present and expressed his pleasure regarding AERC?s forward progress during the past year. President Newman gave a State of AERC presentation to the membership. Bob Suhr handled swearing in duties regarding the newly elected directors at large, John Crandell III, Randy Eiland, and Heidi Smith DVM. President Newman opened the floor for nominations from the Board of Directors for the offices of President, Vice President, Secretary and Treasurer.* * * *Roger Taylor and Mike Maul vied for the office of President. Nick Warhol ran unopposed for the office of Secretary, as did Patti Pizzo for the office of Treasurer and Connie Caudill for the office of Vice President. They were elected by acclamation.* * * *The slate of officers for the 2007 ride year is as follows: Mike Maul, President, Connie Caudill, Vice President, Nick Warhol, Secretary, and Patti Pizzo, Treasurer.* * * *The floor was opened to a question/answer session between the Board of Directors and members.* * * *Meeting adjourned at 2:31 p.m.* * * *Respectfully submitted,* * * * * *Nick Warhol, Secretary* =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= Ridecamp is a service of Endurance Net, http://www.endurance.net. Information, Policy, Disclaimer: http://www.endurance.net/Ridecamp Subscribe/Unsubscribe http://www.endurance.net/ridecamp/logon.asp Ride Long and Ride Safe!! =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
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