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RE: [RC] Average entry fees for a 25 and a 50? - heidiNo land/camping fees. Good. In our area, we have a permit fee with federal land agencies, and a per-rider fee with them. Insurance costs are covered by sanctioning by AERC aren't they? Yes. Trail marking supplies... I don't know, maybe 50?? How close do you live, and what is your means of marking? Gasoline is a factor. $50 will probably cover your marking supplies, if you don't have any unusual needs. No costs to measure the trail. Gasoline? No generators, just borrowing some extension cords. OK. Two vets: $1000? What is your expected ridership? And what is your course like? If you expect more than 30-40 riders, you will need more than two vets, and if you have a course without all the vet checks in camp, I'd suggest a third vet as well. Your $1000 will probably be in the ballpark for two vets. Suggestion--do you have a local vet who would like to learn, who can work with two experienced vets, and who might work for less than an experienced vet to get into vetting rides? And if you have to pay lodging for any vets, that will be over and above. Meals/lodging for vets and volunteers... thanks, I'll look into that. I usually spent $100 or so on groceries for vets/volunteers. Farrier stand-by fee: nothing, she lives there. Fair enough--she can either have an easy day of it, or can have the direct income of her work. Printing vet cards: nothing, I have a laser printer. The card stock costs something. We're lucky here in the NW--PNER supplies standardized vet cards. But if you do your own, you will have SOME small cost. Print a trail map while you're at it, and an info sheet, containing start times, anticipated briefing and award times, where to go locally for gas, groceries and vet, etc. Cost of completion awards: $300? Again, how many riders? I like to find completion awards somewhere in the $10 per rider range, unless it is billed as a "no-frills" ride. Cost of placement awards: $50-100? Two distances? Figure another $10-$15 per Top Ten award (so you have 20 of those), a winner's award for each distance, a BC for each distance, perhaps a Junior award for each, etc. Check out possible donations. Awards need not cost this much, but depends on what you can find and how creative you are. Cost of outside advertising: $100? Depends where you are. You've got the AERC listing on their calendar, and you can link a website to that. Our PNER handbook offers a discount to RMs for a full-page flyer, and when I was still actively managing rides, included a half-page ad in the appropriate issue of their newsletter. I think they charge $50 for all of that, which was a heckuva deal. If you have to do all your own advertising, it certainly may run more. Postage for mailings: $30 Again, depends on the traditions of your region. That can range from zero on up. Things you've not listed: Porta-potties. Depends on your ridership, and if you have any out checks. Could range from two to six or more. Figure $300 to $900. Could be less, but price them now, so that you know. AERC fees. You've got your initial sanctioning fee, but don't forget to factor in the per-rider fees that AERC will collect. At least this is not a fixed cost, so you can make an educated guess as to the fixed costs, and then simply add on the AERC fees to calculate your entry fee. Are you going to feed the riders at any point? Have snacks or bottled water at the checks? Have hay at the checks? Will you have a vehicle available as a horse ambulance? Who will drive it, and what might your fuel costs be? Marking crayons. Not a high-dollar item, but you need a few. I'm sure I've left something out here, too, but hope this helps. Heidi =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= Ridecamp is a service of Endurance Net, http://www.endurance.net. Information, Policy, Disclaimer: http://www.endurance.net/Ridecamp Subscribe/Unsubscribe http://www.endurance.net/ridecamp/logon.asp Ride Long and Ride Safe!! =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
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