Re: CUSTOMIZING THE EMAIL INBOX

[Mickie Newnam <akelakhan@earthlink.net>]

John,
After I sent that I looked at the one you had sent that I hadn't read yet, and
played around with it and got it to work!  In Netscape you do it by setting up a
filter.  Thanks.
Mickie

JOHN AYERS wrote:

> >John,
> >How do you set up your email to put the RC stuff in a separate folder?  I
> can
> >get mine to create a folder but not put it in there!  Not sure what system
> >you use but I use Netscape.  thanks.
> >Mickie
>
> I have not used the Netscape email program but all of the more sophisticated
> email packages have an easy-to-use form of Boolean algebra.  I will comment
> on Netscape Communicator at the end of this post.
>
> "BOOLEAN" algebra is a method of expressing logical steps using
> "IF", "THEN", etc.  For example: "IF SUBJECT contains 'RC' THEN
> move to folder 'RIDECAMP' ".    You will see that if you use OUTLOOK
> EXPRESS or NETSCAPE, but they give you a simplified way to do it.
>
> For those using Microsoft OUTLOOK and OUTLOOK EXPRESS
> I am including instructions that I have previously sent to others.
> The information should help you with Netscape.
>
> You could download a copy of "OUTLOOK EXPRESS" from the
> Microsoft website (free with INTERNET EXPLORER). Then:
>
> 1. Go to FILE/FOLDER and make a new sub-folder named RIDECAMP.
> under the INBOX folder.
> 2. Go to TOOLS/INBOX ASSISTANT and make two entries:
>     a) "If TO contains "RIDECAMP" move to folder RIDECAMP
>     b) "If SUBJECT contains "RC" move to folder RIDECAMP
>
> 3. Go to VIEW/SORT BY and check "RECEIVED" (date), "group
>     messages by subject", and "ascending".
>
> 4. Tell RIDECAMP to send you individual messages rather than the
>     DIGEST.
>
> The result is that all RIDECAMP posts will be received in a separate
> folder in ascending order by date and grouped by subject.
>
> For example:  If you do NOT want to read any messages with the
> Subject "TWINKIE", you delete the first message and all 100 messages
> with that subject will be deleted!
>
> After perusing all posts and reading those of interest, when I get to the
> end, I hold down the SHIFT key and press the arrow key for the opposite
> direction.  This highlights ALL posts and one touch of the DELETE key
> gets rid of them all. If there are any I want to save I move the to another
> folder (RIDE, HORSES, JOKES, etc.) first.
>
> Using Microsoft OUTLOOK:
>
> 1. Go to TOOLS/RULES WIZARD.
>
> 2. Click on "NEW and highlight (left click on) the line
> "Move messages based on content"
> You will get a box with the following:
>
> "Apply this rule after the message arrives
> with 'specific words' in the subject or body
> move it to the 'specified' folder"
>
> The words between the " ' " marks  ("specific words" and "specified")
> will be underlined and in color.
> Replace them with what YOU want. i.e.
> 'specific words' will become 'RC'
> 'specified' will become 'RIDECAMP'
>
> You may have to experiment a little so you get all messages
> into the folders you want. The software must be able to recognize
> something common to all messages for that folder (All messages
> from RIDECAMP have "RC" in the SUBJECT.)
>
> You will need to make similar entries after highlighting
> "Move messages from someone"
>
> A separate window will say
> "Apply this rule after message arrives
> from 'people or distribution list'
> move it to the 'specified' folder"
>
> You replace 'people or distribution list' with RIDECAMP
> and 'specified' with RIDECAMP
>
> Now any message from RIDECAMP and/or with RC in the subject
> line will automatically be placed in the RIDECAMP folder upon
> receipt.
>
> I haven't tried it, but this is the way I would approach Netscape
> to do the same:
>
> 1. Go to EDIT/MAIL FILTERS and click on "NEW".
>
> 2. Netscape then give you a series of boxes to set up your logic
> i.e. "If subject contains RC then move to folder RIDECAMP.
>
> 3. Go to VIEW/SORT and check "by date" or "by subject",
> and "ascending".
>
> Let me know if this helps and please do tell me how you made out.
> If you get stuck tell me where and we'll go from there.
>
> John and Meshack
>
> http://www.bypass.com/~ayers (Vermont Equestrian Activities)
> Secretary/Treasurer Vermont Arabian Horse Association